When injuries happen, know what to do.
OSHA Injury and Illness Recordkeeping and Reporting Requirements

When injuries occur on the job, addressing of your employee’s health and immediate needs come first. But when things calm down, you still have important tasks to complete. Learn and stay up-to-date with the OSHA requirements for recordkeeping and reporting injuries and illnesses.

OSHA (Occupational Safety & Health Administration) has a requirement for many employers with more than 10 employees to keep a record of serious work-related injuries and illnesses. Minor injuries requiring first aid only do not need to be recorded.

This information helps employers, workers and OSHA evaluate the safety of a workplace, understand industry hazards, and implement worker protections to reduce and eliminate hazards -preventing future workplace injuries and illnesses.

Below is an overview of the procedures and requirements for maintaining and posting these records.

Important Forms

The Log of Work-Related Injuries and Illnesses (Form 300) is used to classify work-related injuries and illnesses and to note the extent and severity of each case. When an incident occurs, use the Log to record specific details about what happened and how it happened.

The Summary — a separate form (Form 300A) — shows the totals for the year in each category. At the end of the year, post the Summary in a visible location so that your employees are aware of the injuries and illnesses occurring in their workplace.

Maintaining and Posting Records

The records must be maintained at the worksite for at least five years. Each February through April, employers must post a summary of the injuries and illnesses recorded the previous year. Also, if requested, copies of the records must be provided to current and former employees, or their representatives.

Electronic Submission of Records

The Injury Tracking Application (ITA) is accessible from the ITA launch page, where you can provide the Agency your OSHA Form 300A information. The date by which certain employers are required to submit to OSHA the information from their completed Form 300A is March 2nd of the year after the calendar year covered by the form.

Severe Injury Reporting

Employers must report any worker fatality within 8 hours and any amputation, loss of an eye, or hospitalization of a worker within 24 hours.

This is only a brief overview of the requirements and procedures. For more in-depth instructions for recording and posting injuries and illnesses with for 300 and 300A, please refer to the OSHA document here: https://www.osha.gov/recordkeeping/forms

And as always, if you have any questions regarding OSHA regulations, don’t hesitate to drop us a line. We’re here to help!

Amanda Cronin
610.377.3807
acronin@innoworksemployment.com